The Education Schedule
The education schedule is a tool for managing and viewing all scheduled education events. It provides a detailed overview of upcoming events, including dates, times, locations, artists and repertoire.Overview
The education schedule allows users to easily navigate through all scheduled education events. The schedule shows one month at a time, broken down in to weeks, with each row representing a single day, with a column for morning, afternoon, and evening periods. At the start of each row the first column shows the date and may contain additional information. Each subsequent column represents a specific time period (morning, afternoon, evening) and displays the scheduled events for that time.Adding New Notes & Calls
To add a new call to the education schedule, you can click on theEdit icon in the top right corner of any period. This will open the Education Schedule Note form, this is usually the first step in creating a new call, or can just be used to add additional details to the schedule. If there is already an event in a particular period on the schedule, there will be an additional Edit icon beneath the other calls which can be used to access this form.
Education Schedule Note Form
| Field | Description |
|---|---|
| Public Note | A note that will be visible to all users, including when the schedule is published. |
| Private Note | A note that will only be visible to the administrators. |
| Display Note Style | Options to display the note in bold or italics. |
Add New Call button at the bottom of the form. This will take you to the Education Call Details form, where you can enter all the details for the call.
Education Call Details Form
| Field | Description |
|---|---|
| Date | The date of the event. |
| End | The end time of the event. |
| Start | The start time of the event. |
| Poss? | Checkbox to indicate if the event is a possibility. |
| Time Override | Option to override the scheduled time (i.e. if time is not known precisely). |
| Slot Override | Option to override the scheduled slot on the schedule (i.e. morning, afternoon, evening). |
| Session/Project Type | Type of session or project (dropdown). |
| Rehearsal | Checkbox to indicate if the event is a rehearsal. |
| Strand | The strand associated with the event (dropdown). |
| Venue | The venue where the event will take place (dropdown). |
| Join to Project | Link to the project the event is associated with (dropdown). |
| Workshop Leader / Speaker | Name of the workshop leader or speaker. Use the ‘add second’ link to add an additional leader. (text). |
| Notes | Additional notes about the event (text). |
| Private Notes | Private notes about the event (will not be shown on published schedule) (text). |
| Event Number | The event number (text). |
| Participants | Enter the number of participants in the following age ranges, 3 - 11, 11 - 16, Mixed, Adults. |
| Show on concert schedule? | Checkbox to indicate if the event should be shown on the concert schedule. |
Editing Existing Notes & Calls
To edit an existing call, click on theEdit icon next to the call/note in the schedule. This will open the Education Call Details form, where you can update the call information as needed.
Publishing the Schedule
View the Publishing Schedules guide for more details on publishing the schedule.
Schedule Navigation
- You can use the left and right arrows in the top left corner of the schedule view to navigate between months. The current month is displayed at the top of the schedule view.
- You can also use the
Todaybutton to quickly jump back to the current month. - Finally, you can use the
Calendaricon to select a specific month to jump to in the schedule.