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The Concerts Schedule

The concerts schedule is a tool for managing and viewing all scheduled concerts and rehearsals. It provides a detailed overview of upcoming events, including dates, times, locations, artists and repertoire.

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Overview

The concerts schedule allows users to easily navigate through all scheduled concerts and rehearsals. The schedule shows one month at a time, broken down in to weeks, with each row representing a single day, with a column for morning, afternoon, and evening periods. At the start of each row the first column shows the date and may contain additional information, such as the initials of the stage managers working that day, for example. Each subsequent column represents a specific time period (morning, afternoon, evening) and displays the scheduled events for that time.

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Adding New Notes & Calls

To add a new call to the concerts schedule, you can click on the Edit icon in the top right corner of any period. This will open the Schedule Note form, this is usually the first step in creating a new call, or can just be used to add additional details to the schedule. If there is already an event in a particular period on the schedule, there will be an additional Edit icon beneath the other calls which can be used to access this form.

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Schedule Note Form

FieldDescription
Public NoteA note that will be visible to all users, including when the schedule is published.
Private NoteA note that will only be visible to the administrators.
Confidential?Checkbox to mark the note as confidential. Only super-users will be able to see this note.
Display Note StyleOptions to display the note in bold or italics.
Join to PatchLink to the patch the note is associated with (dropdown).
Call Count TypeType of call count (dropdown).
TagsYou will need to save the call first, before adding tags. (text).
If you want to bypass creating a schedule note, you can click on the Add New Call button at the bottom of the form. This will take you to the Call Details form, where you can enter all the details for the call.

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Call Details Form

View the Managing Calls guide for more details on creating calls.

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Editing Existing Notes & Calls

To edit an existing call, click on the Edit icon next to the call/note in the schedule. This will open the Call Details form, where you can update the call information as needed.

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Publishing the Schedule

View the Publishing Schedules guide for more details on publishing the schedule.

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Schedule Navigation

  • You can use the left and right arrows in the top left corner of the schedule view to navigate between months. The current month is displayed at the top of the schedule view.
  • You can also use the Today button to quickly jump back to the current month.
  • Finally, you can use the Calendar icon to select a specific month to jump to in the schedule.

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Schedule View Options

The concerts schedule provides several options to customize the view - you can find these options in the top left corner of the schedule view:
  • Show/Hide Rehearsal Bookings: Toggle the visibility of rehearsal bookings in the schedule.
  • Show/Hide ‘Hidden’ Notes: Toggle the visibility of ‘hidden’ notes associated with each call.

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Calendar Feed

At the bottom of the schedule view you will see a textbox that contains a URL for the calendar feed. This can be used to subscribe to the concerts schedule in your preferred calendar application, such as Outlook, Google or Apple Calendar.