> ## Documentation Index
> Fetch the complete documentation index at: https://docs.philharmonia.mobi/llms.txt
> Use this file to discover all available pages before exploring further.

# Players

> How to manage player records, including adding, editing, and removing player entries.

# Players

The Players form allows admin users to manage the list of orchestra players. Use this form to add, edit, or remove player records.

## Purpose

This form is designed for admin users to:

* Add new players
* Edit existing player details
* Remove or archive players when necessary

## How to Use the Players Form

1. **View Players**: The form displays a list of current players, including their names, instruments, and membership status.
2. **Add Player**:
   * Click the **Add Player** button.
   * Fill in the required fields (see below).
   * Click **Save** to add the new player.
3. **Edit Player**:
   * Select a player from the list.
   * Update their details as needed.
   * Click **Save** to apply changes.
4. **Archive Player**:
   * Select the player to archive.
   * Click the **Archive** link and confirm the action when prompted.

## Key Fields

| Field                                                          | Description                                               |
| -------------------------------------------------------------- | --------------------------------------------------------- |
| **Firstname**                                                  | Player's first name.                                      |
| **Surname**                                                    | Player's surname.                                         |
| **Performance Name**                                           | Name used for performances (if different).                |
| **Address 1 / Address 2 / Town / County / Postcode / Country** | Player's address details.                                 |
| **Home Phone**                                                 | Home phone number.                                        |
| **Mobile Phone**                                               | Mobile phone number.                                      |
| **Email**                                                      | Primary email address.                                    |
| **2nd Email**                                                  | Secondary email address.                                  |
| **Date of Birth**                                              | Player's date of birth.                                   |
| **Date of Death**                                              | Player's date of death (if applicable).                   |
| **Emergency Contact**                                          | Emergency contact details (if permission granted).        |
| **Instrument 1 / Instrument 2**                                | Main and secondary instruments (dropdowns).               |
| **Rank**                                                       | Player's rank (leave blank if section player).            |
| **Note**                                                       | Additional notes.                                         |
| **Dietary Requirements**                                       | Dietary needs (dropdown).                                 |
| **Professorships**                                             | Professorships held (dropdown).                           |
| **Guest**                                                      | Guest status.                                             |
| **Trialist**                                                   | Trialist status.                                          |
| **Nationality**                                                | Nationality.                                              |
| **Diary Service**                                              | Diary service used (dropdown).                            |
| **Gender**                                                     | Gender (radio buttons).                                   |
| **Requires PPE Letter?**                                       | Checkbox for PPE letter requirement.                      |
| **VAT Registered?**                                            | Checkbox for VAT registration (if permission granted).    |
| **Has DBS?**                                                   | Checkbox for DBS (formerly CRB) check.                    |
| **DBS Expiry Date**                                            | Expiry date for DBS check.                                |
| **Distribution List**                                          | Add to schedule distribution list (checkbox and options). |
| **Vacancies/Auditions Mailing List?**                          | Checkbox for vacancies mailing list.                      |
| **Membership Details**                                         | Membership and provisional membership dates.              |
| **Biography**                                                  | Main biography text (rich text editor).                   |